for Members of the Owners Association of Quinta do Montinho
The use of “we”, “us”, “our”, “Association” and “OA” in this document refers to the Owners Association of Quinta do Montinho (QdMOA). We use online platforms to inform or stay in contact with Members, including creating, sending, and managing emails and other information related to our activities. “Member” or “you” means a member of the OA or other person or entity that is registered with us to use our services. “Personal Information” means any information that identifies or can be used to identify you, directly or indirectly, including, but not limited to, name, Fiscal Number, email address, address or other contact information. A “Distribution List” is a list of Members and associated information related to those Members (for example, email addresses).
“Services” refers to the activities of the OA provided on behalf of its Members in accordance with the Articles of Association, and the communication of those activities with Members. This communication includes emails, Newsletters, Bulletins, and its website at www.qdmoa.org.
3. Questions & Concerns
If you have any questions or comments, or if you want to update, delete, or change any Personal Information we hold, or you have a concern about the way in which we have handled any privacy matter, please contact us by post or email at:
QdM Owners Association
Quinta do Montinho 24
Vila do Bispo
4. Information We Collect
(b) Information we collect automatically: When you use the Services or browse one of our Websites, we may collect information about your visit, your usage of the Services, and your web browsing. That information may include your IP address (location), your operating system, your browser ID, your browsing activity, and other information about how you interacted with our Websites or other websites.
5. Use and Disclosure of Personal Information
We may use and disclose Personal Information only for the following purposes:
(a) To promote Membership of the QdMOA to you and others.
(b) To send you informational content (including Newsletters and Bulletins) on our activities on your behalf. You can stop receiving our newsletters and bulletins by following the unsubscribe instructions included in these emails.
(c) To invoice and collect money owed to us by our Members. This includes sending you emails, invoices, receipts, and alerting you when necessary. We may use third parties for this activity and may share personal data and billing information with those third parties when necessary to facilitate processing these invoices and payments.
(d) To communicate with our Members, inform and provide other support.
(e) To meet legal requirements, including complying with court orders, valid discovery requests, valid subpoenas, and other appropriate legal mechanisms.
(f) To provide information to representatives and advisors, including attorneys and accountants, to help us comply with legal, accounting, or security requirements.
(g) To prosecute and defend a court, arbitration, or similar legal proceeding.
6. Public Information and Third Party Websites
(a) We have public comment blocks on our Websites. Any information you include in a comment on our website may be read, collected, and used by anyone. If your Personal Information appears on our blogs and you want it removed, contact us. If for any reason we are unable to remove your information, we will tell you why.
7. Third Parties
We may disclose Personal Information to third parties who help us provide and support our Services. These third party Service Providers enter into a contract that requires them to use your Personal Information only for the provision of services to us and in a manner that is consistent with this policy. Examples of Service Providers include accounting services and payment processors, hosting services and content delivery services.
8. Content of Email Campaigns
Email was not built for confidential information. The Association will not use its email campaigns for the dissemination of confidential information.
9. Our Distribution Lists
If a security breach causes an unauthorized intrusion into the mail system that materially affects you or people on our Distribution Lists, appropriate action will be taken in response and we will be notified as soon as possible.
10. Safeguarding Your Information
The Association promises to take reasonable and appropriate measures to protect Personal Information from loss, misuse and unauthorized access, disclosure, alteration and destruction, taking into account the risks involved in the processing and the nature of the Personal Information.
11. Accuracy and Retention of Data
The Association promises to do its best to keep your data accurate and up to date, to the extent that you provide us with the information we need to do so. If your data changes (for example, if you have a new email address), then you are responsible for notifying us of those changes. We will retain your information for as long as your Membership is active or as long as needed to provide you with our Services. We may also retain and use your information in order to comply with our legal obligations, resolve disputes, prevent abuse, and enforce our Agreements.
Members have the right to obtain a copy of any Personal Information we hold about them within 30 days of a request for that information. Individuals may request to correct, amend or delete information we hold about them by contacting us. Unless it is prohibited by law, we will remove any Personal Information about an individual from our records and servers at their request. There is no charge for an individual to access or update their Personal Information.
13. Sign Up to our Distribution List
In accordance with the requirements of GDPR all existing Members have been asked to re-confirm their agreement to their data being held for the above purposes and in accordance with this Policy. Any member wishing to sign up can do so AT THIS LINK.